Choosing a billing app for a wholesale business: 10 checks
A wholesale business needs more than counter billing: quantities in cases and pieces, a running udhaar account for every shop, each shop's own rates, stock by batch and expiry, profit from real cost, logins for salesmen that hide buying prices, and full data export. Check these ten points with your own products before you move your notebook.
By Munafa Book team · · 2 min read
Most billing apps in India were made for shop counters: one customer, a few items, paid now. A wholesaler bills the same 50-200 shops again and again, in cases, mostly on credit. Try these ten checks with your real products and two of your real customers before deciding.
The ten checks
- Cases and loose pieces on one bill line - "3 cases + 6 bottles" without working it out by hand, with the price per case or per piece.
- A running udhaar account for every shop - worked out from bills, payments and returns, not typed by hand, with how old each due is.
- Part payments set against the oldest bills - so you always know which bills are still open.
- Each shop's own rate remembered - the special price is filled in the next time you bill that shop.
- Stock by batch and expiry - with the earliest-expiring batch going out first.
- Profit from the real cost of what was sold - not just sales minus purchases, and with expenses and damaged stock taken off.
- Salesman logins that hide buying prices and profit - and an accountant login that can see but not change.
- GST done for you - CGST/SGST or IGST from the customer's state, HSN on the bill, and files for your accountant.
- WhatsApp bills and reminders - a clean bill picture and a polite reminder with your UPI ID, in Hindi or English.
- Your data is yours - full backup and Excel export on every plan, even after you stop paying.
Test it in one evening
Add ten products, five shops with their old dues, and make three bills: one cash, one part-paid, one on credit. Then collect a part payment and look at the shop's statement. If any of the ten checks needs a workaround, it will show up in that hour.
Ask about the price for your number of bills a month, and whether there is a free plan or trial that does not need a card.
Where Munafa Book fits
Munafa Book was built for exactly these ten points for wholesalers and distributors, in English and Hindi, on the phone. See features, pricing or how it compares.